Proudlabs captures data from documents and portals, moves it into the systems you already run, and automates the repetitive work end-to-end — with a human in the loop and a full audit trail.
The platform
Four building blocks that turn a manual, error-prone process into a reliable, monitored workflow.
Extract clean, structured data from PDFs, scans, emails, and web portals.
Push and pull data across your EHR, ERP, payroll, and accounting systems.
Run the full workflow end-to-end — validations, approvals, and handoffs.
Human review on exceptions, permissions, and a complete audit trail.
Every field is extracted, validated against your rules, and confidence-scored. Low-confidence items route to a person before anything is committed.
No rip-and-replace. We integrate with EHRs, ERPs, payroll, and accounting tools — via APIs, files, or secure UI automation where no API exists.
Role-based access, an immutable log of every action, and one-click rollback. Compliance and ops stay in control the whole way.
How it works
A focused process that gets one workflow live and proven before we scale to the next.
We shadow your process, document the rules and edge cases, and agree on what "done right" means.
We build the automation and connect it to your systems — running it alongside your team in parallel.
You approve exceptions, monitor every action, and roll back instantly. We tune it as volume grows.
Average time to first automated workflow
~2 weeks
Case studies
Real back-office workflows across healthcare, finance, and operations. Outcomes shown are illustrative.
Problem: Staff retype patient intake forms, referrals, and lab results into the EHR by hand.
What we automate: Extract fields from faxes, PDFs, and portals, validate against chart rules, and post to the EHR with review on anything uncertain.
~80% less manual entry · 99%+ field accuracy
What we automate: Pull timesheets from every source, validate hours and rates, flag anomalies, and stage a clean payroll run.
Hours → minutes each cycle
What we automate: Categorize invoices and receipts, match to transactions, and reconcile — surfacing only the exceptions.
~90% auto-matched
What we automate: 3-way match POs to invoices and receipts, route approvals, and enter approved orders straight into the ERP.
~10× faster processing
What we automate: Extract parties, dates, deadlines, and key terms from intake forms, contracts, and filings — filed straight into your practice-management system, with review on anything ambiguous.
Hours of paralegal time back per matter
What we automate: Capture claim details from FNOL emails, ACORD forms, and attachments, validate policy and coverage, open the claim in your claims system, and route it to the right adjuster.
Minutes, not days, to claim setup
Turn stacks of documents — applications, forms, records — into clean, structured data in your systems, with quality checks on every batch.
24/7
throughput
99.9%
QA-checked
By the numbers
Figures from published invoice-extraction benchmarks of leading AI models — the same class of models our pipelines run on — plus our human-review guarantee.
98%
Field-level accuracy of top AI extraction on invoice benchmarks
99%+
On key fields like invoice totals and vendor names
95–97%
On line items and complex tables — before human review
100%
Of low-confidence fields routed to a human before commit
Sources: field-level accuracy of leading AI models on real-invoice benchmarks — Businessware Technologies benchmark (GPT-4o + OCR, 98% field-level; Azure 93%, Google 82%, AWS 78%) · Invoice OCR accuracy guide (99%+ on simple fields, 95–97% on line items). Benchmark results vary by document quality and layout; we measure per-field accuracy on your documents during the pilot.
Trusted by operators
Placeholder quotes — replace with real customer testimonials.
"Our intake backlog disappeared. The team reviews exceptions instead of retyping every form."
"POs that took days now clear in minutes, and everything is matched and auditable in the ERP."
"They mapped our messy process, automated it, and kept us in control the entire time. Rare."
We work HIPAA-aware and SOC-2-minded: least-privilege access, encryption in transit and at rest, and an immutable audit log of every action. We can operate inside your environment and sign a BAA where required.
Most EHRs, ERPs, payroll, and accounting platforms — through APIs, secure file transfer, or UI automation when no API exists. No rip-and-replace; we fit into your existing stack.
Typically around two weeks for a first workflow, depending on complexity and system access. We run it in parallel with your team before cutting over.
We scope a fixed-fee pilot for the first workflow, then move to a predictable monthly plan based on volume and the number of workflows. Book a call and we'll put numbers to your process.
Always. Low-confidence items route to a person, permissions are role-based, and every action is logged and reversible. You decide how much runs automatically versus with approval.
Book a 30-minute call. Bring your messiest process — we'll tell you exactly how we'd automate it.